Do you know that 80% of the global workforce comprises deskless workers? These employees mostly work in sectors like construction, logistics, healthcare, sales, etc., all vital to the economic infrastructure.
The sheer quantity of field employees globally and their importance to the economy make it essential for all businesses to use field workforce tracking software.
Imagine being able to track your employees in real-time, assign them tasks remotely, manage their leaves, shift timings, and attendance with complete accuracy, and monitor their performance.
A field workforce management software can help you handle your field employees without hassle and streamline all your business operations.
But to choose effective software, you must know its main components and benefits.
What Are The 5 Main Components of Field Workforce Management Software?
- Real-time employee monitoring
As a business, it’s essential to track your deskless workers. They represent your company when they’re working in the field and must live up to the company standard. Plus, monitoring is also essential to maintain transparency and accountability.
The primary feature of any field workforce management software is real-time monitoring of employees. Apps like TrackoField use GPS technology to monitor employees with 95% accuracy.
It can track the minute-by-minute movement of field employees with time stamps and geo-coordinates. Moreover, the software even generates unreachable reports, revealing when, where, and for how long an employee was out of network or switched off his phone.
- Attendance and leave tracking
In an office, you have cameras, co-workers, and guards to verify if an employee is physically present or not. But how do you verify the attendance and actual working hours of field employees?
The solution to this issue lies in an automatic GPS-based attendance logging system. In a field workforce management software, you can set up a geofence and assign tasks to employees in that location.
Once the employee enters the geofence, only then will he be able to log his attendance. The manager can also demand biometric proof. This reduces buddy punching and irregular attendance patterns and boosts punctuality among the employees. Employees also have the option to regularise their attendance in case of errors.
You can also manage employee shift timings, customise leave types, and set a permissible leave quota for the year. The employees can view their remaining leaves on the app dashboard and request more leaves on the phone.
- Payroll and expense management
It wouldn’t make sense to have another dedicated platform for payroll when attendance and leaves are already handled by the field workforce management software itself. With the software’s data storage facilities, the managers and HRs get access to accurate timesheets and leave data.
These can be used to auto-compute and dispense salaries. Wages, bonuses, commissions, or tax regulations can also be addressed by the software. As for the employees, they can easily generate payslips and raise tickets in case of disputes. This entire process happens remotely and with maximum security.
A field workforce tracking software can also manage employee expenses like fuel charges, stationery, food, or conveyance. All an employee needs to do is upload the bill or invoice of the expense with a visual proof. The manager will verify and decide whether to approve or reject your expense request.
- Task scheduling
With field management software, managers can bid goodbye to manually assigning each and every task to employees.
The software allows managers to upload tasks in bulk, assign tasks in advance, and easily communicate with employees in real time. There is also the option of allocating ad-hoc tasks.
Employees are also flexible in choosing their tasks. They can self-allocate or reschedule tasks and also view task progress. They can directly contact their superiors in case of confusion using internal chat and voice note features.
Thus, field workforce management software can streamline the task-scheduling process and improve productivity.
- Analytical dashboard
The whole point of an employee tracking system is to boost employee productivity. But how do you check the employees’ performance?
Well, firstly, you require data—attendance, working hours, tasks assigned, tasks completed, expenses, etc. Field management software archives historical data and can generate insightful reports.
You can check the distance travelled reports to check which employee covered the most distance and verify their fuel expense charges if any. You can check target vs. achievement reports to review employee task efficiency and can also review their actual vs. assigned working hours.
This data can be used to determine the employees’ performance and spot any suspicious patterns.
Read Blog: What is Employee Monitoring Software? Everything You Need To Know
Summing up
Field workforce management software is necessary for any business with a field workforce. It has various components that can reduce your workload and automate many business operations like payroll, attendance and task management.If you, as a manager, wish to drive growth, enhance employee productivity and make your day-to-day operations more efficient, a workforce management software like TrackoField is your best bet.
